Executive Assistant to Business Owners – Private Business Group – Pongola

Executive Assistant to Business Owners – Private Business Group – Pongola

Our client is seeking an exceptionally organised, mature and highly capable Executive Assistant to work directly with the owners of a diversified private business group in Pongola, KwaZulu-Natal.

This is not a traditional PA, secretary or receptionist position. The successful candidate will become the owners’ right hand — protecting their time, managing priorities, coordinating across multiple businesses and ensuring that instructions given to managers and staff are followed through to completion.

Description:

You will manage the owners’ business and personal diaries, meetings, appointments, travel arrangements, deadlines and daily priorities.

A critical part of this position is ownership and follow-through. You will record instructions, track outstanding actions, follow up with managers and staff, obtain feedback and supporting documentation, and ensure matters are completed rather than simply passed on.

Responsibilities include preparing documentation for meetings, taking minutes and distributing actions, screening and prioritising calls, WhatsApps and emails, drafting professional correspondence and coordinating communication between different businesses and departments.

You will also assist with quotations, reports and spreadsheets; maintain organised electronic and physical filing systems; track contracts, insurance, licence renewals and important dates; and assist with selected personal and family administration.

Requirements:

• Minimum 5 years’ experience as a Senior PA, Executive Assistant, Office Manager or similar
• Previous experience supporting a business owner, CEO, MD or senior executive strongly preferred
• Exceptional organisational and prioritisation skills
• Excellent follow-up ability with a strong focus on completing tasks
• Confident dealing with senior managers and following up on outstanding actions
• Strong-minded, professional and appropriately assertive
• Excellent written and verbal communication skills
• Strong Microsoft Excel, Word, Outlook and general administrative skills
• Able to manage multiple priorities and deadlines under pressure
• Highly discreet and trustworthy with confidential information
• Proactive and able to identify outstanding matters before being asked
• Able to work independently without constant supervision
• Professional and well presented
• Extremely reliable and punctual
• Valid driver’s licence
• Minimum two contactable references
• Willing and able to work full-time in Pongola

Salary & Benefits

• Salary: R20,000 – R23,000 per month
• Permanent full-time position
• Based in Pongola, KwaZulu-Natal
• Directly supporting the owners of a diversified private business group

To apply for this job, click here.

If you have not heard back from us within 7 days, please accept that your application was not successful on this occasion, Have a look at more of our available jobs in the Hospitality and Catering industry.